Stir & Steer Meeting Minutes 3/14/17

Attendees: Cathey, Karen, Bethany, Cynthia, Christian, Claire, Linda, Carol, Aubrey, Brendon, Janetta, Daniel, Judy, Sharman, Doris, Tammy,

6:30-7:00 Post Cards & Introductions

The group worked on postcard for the “Ides Of Trump” project. Then we went around the group, introduced ourselves and said what subgroup we were in and how many meetings we’d been to.

7:00-7:15 Roles

The group established three roles to help lead the Stir & Steer meetings in the future. We agreed that these roles should be in place for the next three months (second quarter) and then we’ll switch it up. Claire Manning will act as Facilitator, Janetta Scherff will act as recorder and Hannah Conklin will act as Communicator for the Stir & Steer Committee.

7:15-7:30 Norm Storm

We broke into teams of three and went over the Norm Storm list to decide on group norms to have in place for all future Stir & Steer meetings.

Some of the most important Norms that the group decided to uphold were:

1) Consensus decision-making will be used in Stir & Steer meetings
2) We will all make an effort to help the group stay on task and avoid rabbit holes
3) During discussions it’s safe to disagree (agree to disagree)
4) We will honor and value the diversity of the group
5) Group members will be responsible for completing assignments and achieving the groups outcome

7:30-8:10 Group Reports

#NoBanNoWall – Aubrey reported that there were a lot of new people in her subgroup so there was lots of recapping. They met with Oscar and Miguel, the organizers of the local group Oakview ComUNIDAD, and the they expressed interest in developing a local rapid response team to react to deportation threats that will help put citizens in touch with phone numbers and contacts to help them. They also talked about the importance of attending city council and planning commission meetings. The group would like to have some kind of visual presence at these meetings like wearing the same color t-shirt. The group also wants to focus on educating themselves and they’d like to create a fact sheet about immigration issues and the wall. There is a march at the boarder on March 25th that the subgroup is planning to attend and they plan to have another subgroup meeting before the next Huddle meeting.

ACLU Report – Karen briefly reported on the ACLU People Power training session that was held at Suzy’s house after our last meeting. The goal at the end of the meeting was to set up a meeting with local law enforcement over the next two weeks to go through a list of laws and establish HB as a “Freedom City.” Once they have a meeting and location in place they were instructed to post the event on the ACLU platform. Aubrey mentioned that Oak View has already worked closely with the police dept. and had a townhall a few weeks back in which the chief of police said that they were not going to allow ICE here unless they are investigating a federal crime.

Local Elections – Brendon reported that their group agreed to meet bi-monthly.

They established the following Purpose/Vision Statements:

-Inform, organize and mobilize Huddle members and the community to support candidates, initiatives and ideals

-Educate the public about the voting records of elected officials and the positions of candidates in meeting ideals

-Integrate with groups that support our purpose in order to maximize impact, influence and action toward achieving goals.

The group proposed group names but couldn’t decide on one. They will vote on a name and go through the Norm Storm exercise at their next meeting.

They established three subgroups to focus on actions in different areas and established a focus for each month:

Subgroup 1: Voter Registration & Engagment
April: Complete voter registration education
May: Coordinate with other groups

Subgroup 2: Outreach to democratic and progressive groups
April: Connect w/ HB Umbrella groups
May: Attend meetings of other groups

Subgroup 3: Community Education & promoting ideals
April: Research local rep
May: Meet with local rep in groups of 3-4 people

The group had already compiled public data on all local officials (from Federal to City to school districts) in a spreadsheet that indicates who is in office and when they are up for reelection. A comprehensive report on District 48 is also in the works. The group also printed out an email roster to handout to members at their next meeting.

Women’s Rights: Sharman said she felt a little out of place since she wasn’t expecting to facilitate her subgroup when she attended the last meeting. Several Stir & Steer members thanked her for stepping up and for coming to tonights meeting to cover for another subgroup member. She said that the group came up with the tagline: “Women’s Rights Moving Forward,” most of the people in the group said it was their first meeting. The groups first goal is to further educate themselves on the topic in order to determine what they’d like to see going forward. She has a contact at Plan Parenthood’ss outreach program that she’d like to get in touch with.

Environment: Karen said that the environmental group started by going around the group and asking “What’s interesting to you” to figure out where to focus. They decided on two upcoming events that they’d like to attend. The first is Earth Day at the Back Bay in Newport on 4/22 and the second is the local Peoples Climate March in Irvine on 4/29. They elected Mischa to act as the groups Recorder, Karen will act as Communicator for the group but their primary means of communication will be the Facebook Group titled HB Huddle Heros – Enviroment. Karen also asked whether anyone knew how to create subgroups under a larger Facebook group and Cynthia said she’d look into it.

ACA: Janetta reported that the group voted on roles, including back-up members to cover in case something happens. The Facilitator is Tonya Highwater, with Christain and Isa as back-up. The recorder is Janetta Scherff, with Joan as a back-up. The Communicator is Ibi Campbell with Karen as a back-up. To vote on a tagline they emailed out a survey and they established a Google group called HBHealthcare Huddle to enable the group to communicate through one email. Her group suggested the idea of each subgroup having their own page on the website and Stir & Steer members agreed that this was a great idea. In the subgroup there was some debate about what they should focus on, in addition to preserving the ACA or blocking new plans from congress several members are interested in creating awareness about SB-562, which proposes a single-payer healthcare plan in the state of California. Sunday Call: Cathey reported on the most recent call which went over Republican plans to push through the new Healthcare bill in the coming weeks. She suggested that each subgroup should assign one person to subscribe to the weekly call to keep informed about what’s happening on a National Level. The call also emphasized self-care and avoiding burnout, which we all need to be mindful off. Cynthia offered to include a link to the weekly call in the next Huddle-wide email.

8:10-8:50 April Meeting Plans

The group discussed whether or not to schedule an April meeting to allow the subgroups time to meet on their own. Several people were concerned with momentum and losing peoples interested if we didn’t have an April meeting. Beth brought up the idea of having a more casual, less formal meeting, where we wouldn’t have to have a sound system. Cathey liked the idea of having a “coffee and conversation” style meeting. Several members pointed out that in the future as the subgroups meet on their own, the breakout sessions will become less important and instead the large group meetings will be a way for the subgroups to report in on their efforts. Several people brought up ideas for different places to meet, including schools, churches, the Harbor Yacht Club and a local union hall. Cynthia said that we need to decide who will be in charge of the meeting so they can determine when and where to meet. The group discussed how busy the different weekends in April were with Easter and Spring Break, someone suggested attending one of two upcoming local Environmental events instead of having a meeting and the group agreed that this was the best way to go. The group also thought it would be good for Huddle members to wear the same color shirts at each event so we could identify each other. The group decided on the color blue. Event details will go out in the next weekly email.

In the meantime, the group agreed that the subgroup meetings should also be shared on the weekly emails so people can stay active in between the larger meetings. Claire thought it would be good for continuity to have the Stir & Steer Facilitator help oversee the larger meeting. The group agreed with her idea, as the elected Stir & Steer Facilitator it was established that Claire will lead the next big Huddle meeting in May. The meeting is tentatively scheduled for Saturday May 20, location TBD.

8:50-9:10 Treasurer Update

Bethany went to the Orange County Credit Union to look into opening an account and found out we have to file an fictitious business name in order to do so. Cynthia filled out the online form to create an FBN so we can open an account under the name HB Huddle. Beth reported that we collected $973.00 at our last meeting. Cathey made a motion to disperse $340 to Cynthia to reimburse library room rental from the last meeting (Beth reminded everyone that an anonymous donor had covered the cost of one hour of the rental fee). Carol seconded the motion and the group voted to disperse the funds. Cathey then made a motion for the group to disperse $113 to Beth to reimburse the cost of liability insurance required by the library and $124 to reimburse the cost of the HB Huddle wristbands that were made to market the HB Huddle during events. Aubrey seconded the motion and the group voted to disperse the funds. The remaining funds will go toward covering the cost of the next meeting room rental.

The group briefly discussed whether to ask the larger group for donations in the form of banners or other marketing materials and Cathey suggested that we table the conversation and place it on our next meetings agenda since we were running out of time. A few other areas that the group would like to discuss next time included promotional items, an elevator speech and fundraising efforts. Claire also suggested that the subgroups establish a consistent way of documenting their meetings and planning sessions, she passed out handouts for a “Meeting Map” for Stir & Steer members to review and discuss at the next meeting, which is tentatively scheduled for the week of April 10, date and time TBD.

Meeting adjourned around 9:10

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